We will only collect and use your Personal Data where:
- we have lawful grounds to do so, including to comply with our legal obligations;
- we are performing a contract with you for our services; and
- we have legitimate interests in using your Personal Data and your interests and fundamental rights do not override those interests.
We only collect Personal Data where you choose to interact with us on the Websites.
Activity: When you sign up to receive monthly newsletter and updates;
Types of Personal Data Collected: Email address.
Data that We Collect Automatically
Use of your Personal Data
We will only use your Personal Data when the law allows us to. Most commonly, we use your Personal Data where you have opted-in to receive marketing from us and deliver communications that may be of interest to you. Additionally, we collect data to improve our services and Websites through analysis of information.
Sharing of your Personal Data
We take your privacy seriously and will not share your Personal Data with others, except as permitted by applicable law or as set out below:
We share Personal Data as necessary with third parties who provide services or functions on our behalf and who require the information to provide those specific services to us. These third parties may include email list services including Mailchimp. Please note that we have appropriate data privacy safeguards in place with third parties with whom we share Personal Data as described above and who are providing services or functions on our behalf.
Keeping your Personal Data Secure
We have implemented security policies and technical measures to safeguard the Personal Data we collect. We maintain physical, electronic and procedural safeguards that comply with applicable law, including the GDPR, to safeguard Personal Data from accidental loss, destruction or damage and unauthorized access, use and disclosure.
Retention Periods for use of your Personal Data
Access to and Control over Your Personal Data
You have legal rights under applicable law in relation to your Personal Data. You can ask the following questions, or take the following actions, at any time by contacting us via email at email@example.com.
When you contact us you can do the following:
- see what Personal Data we hold about you (if any), including why we are holding it and who it could be disclosed to;
- ask us to change/correct your Personal Data;
- ask us to delete your Personal Data;
- object to the processing of your Personal Data;
- ask us to restrict the processing of your Personal Data;
- withdraw any consents you have given us to the processing of your Personal Data; and
- express any concerns you have about third parties’ use of your Personal Data.
Change of purpose
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to have an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Our full details are: Daryanani Law Group, PC, 330 Seventh Avenue, Suite 2003, New York, NY 10001. For questions, please contact us at firstname.lastname@example.org.
When we use personal information about you or others in connection with providing our legal services to clients we do so as a data controller.
The Types of Information We Process
We will process personal information we receive directly from you, on your behalf, other organizations with whom you have dealings, government agencies, publicly available records and the third parties described in "How we share the information" below.
We may collect current and historical personal information including/relating: your name, contact details, identification, ethnic origin, marital status, employment/business, finances, academic history and criminal offences/convictions. (We may additionally collect other Personal Data as necessary and applicable.)
How We Use the Information
We may use your personal information if:
- it is necessary for the performance of a contract with you or our client on your behalf (e.g., when we are providing our services to you as envisaged by our retainer agreement);
- it is necessary in connection with a legal obligation;
- you have provided your consent to such use (e.g., you have approved the use of a specific third party to assist on your matter);
- we consider such use of your information as not detrimental to you, within your reasonable expectations, having a minimal impact on your privacy, and necessary to fulfill our legitimate interests (e.g., to arrange consular appointments on your behalf, to manage fees and invoicing, or to recover money owed to us); or
- we are otherwise required or authorized by law.
Special categories of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using it. Depending on the nature of our instructions, we may collect, store and use any of the following special categories of information about clients, prospective clients and/or about related parties in regards to:
- physical or mental health, including any medical condition or disability;
- race or ethnicity;
- political opinions;
- religious or philosophical beliefs;
- trade union membership;
- sexual orientation or sex life; and/or
- genetic information and biometric data.
Depending on the nature of our instructions from you, we process this type of information where it is necessary to establish, exercise or defend your immigration status (including legal claims), where you have made the information public, or by asking for explicit consent. If we seek your consent, you may withdraw consent at any time as described in "You and Your Rights" below.
We use your information to:
- provide and improve our services to you;
- maintain and develop our relationship with you;
- facilitate our internal business operations;
- fulfill our legal requirements (including in relation to anti-money laundering) and professional obligations;
- monitor and analyze our business.
We may not be able to do these things without your personal information.
How Long We Retain Information
We recognize that it is important to only retain your personal information for as long as is required by law (which is currently 7 years) or we consider reasonably necessary, after which we will destroy it. If you would like us to rectify or erase your data please refer to the section on ‘Your choices and rights’ below.
How We Share the Information
We may share your information with third parties where:
- you have consented for us to do so;
- we are under a legal, regulatory or professional obligation to do so (for example, in order to comply with anti-money laundering requirements);
- it is necessary for the purpose of, or in connection with, legal proceedings, or to exercise or defend legal rights;
- it is required or will assist us in providing our services, which includes: government and related organizations, representatives for submission of applications to the immigration authorities, translators, international couriers, research, archiving, professional advisory (including legal, accounting, financial and business consulting), banking, payment, debt collection, insurance, marketing, and information security services.
- if, in the future, we re-organize or transfer all or part of our business, we may need to transfer your information to new entities from which our business will be carried out.
Where we transfer your information internationally we will take reasonable steps to ensure that your information is treated securely and the means of transfer provides adequate safeguards.
If you have any questions in relation to the transfer of your personal information please contact us.
Protection and Storage of the Information
We take steps to hold information securely in electronic or physical form and to prevent unauthorized access, modification, or disclosure. Our information security practices are supported by a number of security safeguards, processes and procedures. We store information in access controlled premises or in password protected electronic form. We require our third party IT providers to comply with appropriate information security industry standards. All staff and third party providers with access to confidential information are subject to confidentiality obligations; however, the transmission of information via the internet is at your own risk as it is not completely secure. We cannot guarantee the security of your data transmitted to us but can offer a secure portal for the exchange of electronic information. We are regularly reviewing ways to improve our security offering as technology develops.
You and Your Rights
Subject to applicable laws, you may have certain rights regarding information that we have collected and that is related to you. We encourage you to contact us to update or correct your information if it changes or if you believe that any information that we have collected about you is inaccurate. You can also ask us to see what personal information we hold about you, to erase your personal information, and you may tell us if you object to our use of your personal information. If you would like to discuss or exercise the rights you may have, please contact us.
How to Contact Us
If you would like to contact us with questions about our privacy practices, please send us an email via to email@example.com.
If You Are a Data Controller or a Data Processor
If you are a data controller or a data processor in your own right, and you provide personal data to us, you confirm to us that you have a lawful basis for doing so under data protection law and all necessary consents, where required.